Candidate A
- Payment at contract start
- ¥0
- Net hours saved / month to break even in year one
- 1 hours
- Cash payback
- Not recovered within 12 months
- Payback including time value
- 0 months
IS IT WORTH IT?
SaaS value calculator
Is the subscription worth it for the way you will use it? Compare learning, creative work or team workflows against keeping your current setup.
These are fictional examples. Replace them with your quotes and expected usage.
Use one currency throughout. Changing the currency only relabels amounts; it does not convert them. Include applicable taxes and fees in your quotes.
01 Your current approach
Current spending and workload are the baseline for comparison.
02 Candidate costs and benefits
Compare up to three options. All prices are your assumptions; prices are not fetched from providers.
03 Compare using your assumptions
Work scenarios use 50% / 100% / 125% of saved hours and additional gross profit. Personal scenarios scale usage frequency instead. Review hours, avoided spending and new costs stay fixed. Saved hours are capped at your workload.
| Comparison | Keep current approach | Candidate A |
|---|---|---|
| Total first-year payments | ¥0 | ¥36,000 |
| Annual cash change vs current | ¥0 | -¥36,000 |
| Hours regained / month | 0 hours | 2.5 hours |
| Annual change including time value | ¥0 | ¥54,000 |
| New monthly-equivalent cost vs budget | — | ¥3,000Within budget |
| Essential requirements | — | Requirements met |
Freeing time does not increase cash unless payroll or other payments actually fall. The result including time value is not profit.
What makes each candidate worthwhile
Cash change over 12 months
Compared with keeping your current approach. Annual subscriptions are paid in full at contract start.
¥1-¥36,000
Candidate A
Show monthly cash changes
| Month | Candidate A |
|---|---|
| Contract start | ¥0 |
| 1 | -¥3,000 |
| 2 | -¥6,000 |
| 3 | -¥9,000 |
| 4 | -¥12,000 |
| 5 | -¥15,000 |
| 6 | -¥18,000 |
| 7 | -¥21,000 |
| 8 | -¥24,000 |
| 9 | -¥27,000 |
| 10 | -¥30,000 |
| 11 | -¥33,000 |
| 12 | -¥36,000 |
Amounts and usage assumptions are calculated in this browser. Only inputs you choose to save are stored on this device; they are not sent to our server or service providers.
Compare costs and benefits on the same terms
Cash and freed-up time
Cash results subtract new subscription, related and setup costs from avoidable existing vendor costs and added gross profit. The time-inclusive result also adds net hours saved × your hourly value. Freeing a salaried employee’s time does not automatically reduce payroll. If added gross profit comes from the same freed hours, remove those hours from time savings to avoid counting the benefit twice.
Include checking and rework
Cautious, base and optimistic cases apply 50%, 100% and 125% to entered time savings and added gross profit. Review time and costs stay fixed. Savings are capped at current workload, and extra review can make net time savings negative. Personal mode varies usage frequency by the same factors. These are assumptions, not probabilities.
Annual prices and payment timing
Enter the actual annual invoice for annual billing. First-year cost includes one year of subscription, related cash costs and setup. Cash flow places annual fees and setup at the start, monthly fees at month-end, and excludes the next renewal. Payback is the first non-negative cumulative month that remains non-negative through the end of the modeled first year. Later years are not evaluated.
Personal value is yours to define
Learning and enjoyment do not need a revenue estimate. Compare cost per use, your monthly budget and what you would willingly pay per use. Quality and enjoyment need your judgment; revisit the estimate after a trial with actual usage.
All inputs are your assumptions. Use one currency and a consistent tax basis; taxes and exchange rates are not calculated. Candidates with unknown costs have no confirmed total or payback. Unmet requirements are flagged. Referral commissions do not affect calculations or ordering.